Invoicing Process
Invoices are processed on a bi-monthly cycle, on the 15th and last day of each month. Please submit invoice for processing within 2 business days of the billing period. Your Client Service team will advise you when a project has a different invoicing schedule. Note: the following instructions only apply to talent that are classified as independent consultants, not talent employees.
- Generate your invoice. Feel free to use your own template for invoices and expense reports, but if you would like a template for either, please reach out to your CS team. On your invoice, please include:
- Talent information: Name, business name, mailing address, email, and phone number
- Unique invoice number
- Invoice date
- Description of services provided
- Dates and amount of time worked
- Hours / days worked in different locations (if required)
- Rate (Hourly/Daily/Fixed Fee/Milestone Based)
- Total service fee
- Expense reimbursement amount
- Total amount due
- For any expense reimbursement per agreement and client policy, please also generate the following supporting documents:
- Itemized expense summary
- Copies of receipts (consolidated in one .pdf file is preferred)
In most cases, you will submit invoices via the BTG talent invoicing portal in your talent profile:
Log in to your BTG talent profile, navigate to the Invoicing tab, then click Create New Invoice for the project you would like to invoice against. Enter the invoice details as prompted and attach a copy of the invoice you created
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- You can also view past invoices with their status and estimated payment date!
If you encounter any issues or have any questions, please reach out to the Client Service team at talent@businesstalentgroup.com
But if your Client Service team alerts you to not submit your invoices via the talent invoicing portal because of a unique invoicing setup:
Email invoices to invoices@businesstalentgroup.com. To ensure timely payment of your invoice, include your first and last name and the client name in the subject line of the email.
BTG Fast Pay
BTG’s standard payment terms are net-30 from the date of invoice submission, subject to the Project Terms Agreement and any specific provisions in the CPD. Subject to terms and conditions, talent may select Fast Pay to receive expedited payment of client invoices on eligible projects. Fast Pay is available on projects with most F500 and global equivalent companies where an MSA exists. Reach out to your Client Service team if you’d like to sign up for this at the beginning of your project.
Note: This is a summary of BTG’s Fast Pay program. Please see Fast Pay Terms for full terms and conditions. BTG’s Client Service team is happy to answer any questions.